Guidelines for Conducting a Satellite Symposia

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All activities related to satellite symposia must adhere to the following guidelines. ASCP reserves the right to remove materials that do not comply or to cancel a symposium outright at your expense if the following guidelines are not followed.

Activity Logistics

  • There is one slot available for a Satellite Symposium at the 2014 ASCP Annual Meeting & Exhibition, November 7, 2014 from 12:00 pm - 1: 30 pm. This will be held at the Gaylord Palms Resort & Convention Center in Orlando, FL.

    The meeting room will be assigned by ASCP. The room can accommodate 100-120 maximum and will be set in crescent rounds of 6-7 people per table.  This may decrease depending on the group’s audiovisual needs. Should a different room set or room be requested, it will be the responsibility of the requestor to absorb any fees associated with these requests.

    To coordinate audiovisual and catering arrangements, please contact Jenni Kuchenbecker at jkuchenbecker@ascp.com for venue and vendor information. The symposium coordinator is required to use the ASCP approved vendors.

    All audiovisual and catering needs are the responsibility of the symposium coordinator to pay for directly. Billing can be set up with the Gaylord Palms Accounting Team.

    Any materials being shipped onsite will be the responsibility of the symposium coordinator to manage, store, and display on own.

    Satellite Symposium staff and speakers are entitled to use the ASCP discounted room rate with the Gaylord Palms. Room Reservations can be made via phone by calling 877-382-7299 and referencing the ASCP Annual Meeting & Exhibition or booked online by following the link: https://resweb.passkey.com/go/2014ASCP.

    Should you require a slide review room or any additional space prior to the satellite symposium, please request an Ancillary Event Space form from Jenni Kuchenbecker. These requests are fulfilled depending on availability. There will be a $750 charge per room that applies. 

Activity Announcement

  • All activity announcement materials including invitational mailers, registration bag materials, electronic messages, journal advertisements and sign copy must be submitted to and approved by ASCP. All materials distributed must specifically designate "Held in conjunction with the 2014 ASCP Annual Meeting & Exhibition." Final printing of announcement materials should not be scheduled without final authorization from ASCP. Please note that ASCP requires receipt for review of all announcement materials at least 5 days in advance.
  • ASCP reserves the right to edit the title of your activity and the activity description used in ASCP meeting materials if it is not a true depiction of the content being presented or is too lengthy.
  • All sign copy must be submitted to and approved by ASCP. Three (3) promotional signs (24" x 36") will be permitted for each activity and may be posted no more than 24 hours in advance of the activity. One sign may be used directly outside the assigned meeting room on the day of the meeting. Sponsors must contact the convention center directly to obtain information on areas where signs may be posted. Signs may be posted in the sponsoring company’s exhibit booth. Signs are not allowed in the ASCP registration area or in the immediate vicinity of ASCP’s educational activities at any time. Additional signs or signs exceeding specified size will be removed and destroyed immediately.
  • ASCP does not allow sponsors to distribute announcement materials or direct attendees during the meeting or to serve alcohol during the activity.

Additional Opportunities for Activity Announcement

  • Announcements in the conference registration bags (all materials must be submitted to ASCP for prior approval and for authorization to distribute). For more information, contact Debbie Furman at 703-739-1316 x-146 or via email at dfurman@ascp.com.
  • Advertisement in The Consultant Pharmacist, ASCP’s official journal and the Official Meeting Program Book. For more information, please contact Christine Polite at cpolite@ascp.com.
  • Broadcast fax to all preregistered meeting attendees or to ASCP’s membership. For more information, please contact Debbie Furman at 703-739-1316 x-146 or via email at dfurman@ascp.com.

Continuing Pharmacy Education

Continuing pharmacy education credit accreditation by ACPE-approved providers for these activities are required. ASCP is an accredited provider of continuing pharmacy education by the Accreditation Council for Pharmacy Education (ACPE) and may accredit educational activities, which meet the ACPE Accreditation Standards for Continuing Pharmacy Education.

Cancellation Policy

Activities selected for presentation will be invoiced for the balance due upon confirmation. At the point of confirmation, the $1,000 deposit becomes non-refundable.  Withdrawal of activities after confirmation will be subject to the following policy: activities withdrawn 1 week after confirmation may receive 50% of the balance of the symposium fee; cancellations will not be accepted after 2 weeks from confirmation and the balance of the symposium fee becomes non-refundable.

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