The ASCP Bylaws  (PDF) provide for 14 members on the Board of Directors: 5 officers (president, chairman of the board, president-elect, and secretary-treasurer, plus one director who represent the Executive Committee) and 9 additional directors (2 elected from each of ASCP’s 5 regions ). In addition, the Executive Director/CEO serves as an ex officio, non-voting member of the Board. Each officer serves a one-year term. Each officer must have been a director-member of the Board for a minimum of one 2-year term before running for an officer position. Each director serves a 2-year term and elections are staggered, such that only 5 of the 10 director positions are elected annually. Each director may be re-elected to no more than two consecutive terms as director. Directors are strongly encouraged to run for an officer position, since being a director is a prerequisite for being an officer.
Duties of the ASCP Board of Directors are stated in the ASCP Bylaws: “The Board of Directors shall have full administrative authority in all Society matters, except as otherwise provided in the Bylaws (i.e. the Nominating Committee). The active management of the Society shall be vested in the Board of Directors at all times.” This means that the Board is the governing body of ASCP. In general, the Board of Directors is responsible for policy, direction, budgeting, oversight, and hiring the Executive Director.
The Board has a fiduciary duty toASCP and Board members must, of course, act in the best interest of the association at all times and respect the confidentiality of select information. It is important for board members to realize that as a professional, your business or personal interests may pose potential conflicts of interest to the discussions and decisions that may be made by the Board. ASCP has adopted policies for Board members to disclose potential conflicts and to remove oneself from discussions and/or votes if these potential conflicts become an issue.
Board members must adhere to the Bylaws and policies of ASCP, including the Board Operating Policy for Disclosure of Bias, Potential Conflict of Interest, and Related Party Transactions; Statement Regarding Character and Actions of Leaders; ASCP Guidance for Fulfilling Fiduciary Responsibilities; and non-disclosure of confidential information. Attending board meetings requires travel 3 times a year: midyear conference, July and annual meeting. Travel expense reimbursements for attending board meetings begin after installation. Additional board meetings may occur by conference calls and communications by email list server are frequent. In addition, board members are encouraged to attend other ASCP-related meetings, such as regional meetings, at their personal expense. Other commitments involved in service on the Board include responding to ASCP communications (including email); serving as a board liaison to a leadership group as appointed by the president; attending official social engagements at the ASCP annual and midyear meetings, participation in the 100% Leadership Campaign fund-raiser for the ASCP Foundation, ASCP’s Capitol Fund, and the ASCP-PAC; thanking sponsors, being an ASCP Ambassador, and other responsibilities as may be delegated or that may arise.
ASCP's 5 officers serve as the Executive Committee and also on the Board of Directors. In addition to all requirements for Board members, duties of the ASCP Executive Committee are stated in the Bylaws: "The Executive Committee shall have broad power to make decisions requiring action in the interval between meetings of the Board of Directors, and decisions requiring action to be taken more rapidly than the Board may be called together. However, the Executive Committee shall make no policy without Board approval. The Executive Committee [acting as the Finance Committee] shall cause to be prepared the draft of the annual operating budget and annual dues schedule." In addition, the Board has designated the Executive Committee to serve as the Compensation Committee. In addition to all Board members' obligations, Executive Committee meetings convene an additional 3 times each year: February, July, and September. Travel expense reimbursements for attending Executive Committee meetings begin after installation. Additional Executive Committee meetings may occur by conference calls and communications by email list server are frequent.
Download a copy of ASCP's statement on Bias, Conflict of Interest, and Antitrust  (PDF).